§ 0.607   Transcript, recording or minutes; availability to the public.

   (a) The agency will maintain a complete transcript or electronic recording
   adequate to record fully the proceedings of each meeting closed to the
   public, except that in a meeting closed pursuant to paragraph (h) or (j) of
   § 0.603,  the  agency  may  maintain minutes in lieu of a transcript or
   recording.  Such  minutes shall fully and clearly describe all matters
   discussed and shall provide a full and accurate summary of any actions
   taken, and the reasons therefor, including a description of each of the
   views  expressed on any item and the record of any roll call vote. All
   documents considered in connection with any item will be identified in the
   minutes.

   (b) A public file of transcripts (or minutes) of closed meetings will be
   maintained in the Office of the Secretary. The transcript of a meeting will
   be placed in that file if, after the meeting, the responsible Bureau or
   Office Chief determines, in light of the discussion, that the meeting could
   have been open to the public or that the reason for withholding information
   concerning the matters discussed no longer pertains. Transcripts placed in
   the  public  file  are  available  for  inspection under § 0.460. Other
   transcripts, and separable portions thereof which do not contain information
   properly withheld under § 0.603, may be made available for inspection under
   § 0.461.  When  a transcript, or portion thereof, is made available for
   inspection under § 0.461, it will be placed in the public file. Copies of
   transcripts may be obtained from the duplicating contractor pursuant to
   § 0.465(a).  There will be no search or transcription fee. Requests for
   inspection or copies of transcripts shall specify the date of the meeting,
   the name of the agenda and the agenda item number; this information will
   appear  in  the  notice  of the meeting. Pursuant to § 0.465(c)(3), the
   Commission will make copies of the transcript available directly, free of
   charge, if it serves the financial or regulatory interests of the United
   States.

   (c) The Commission will maintain a copy of the transcript or minutes for a
   period of at least two years after the meeting, or until at least one year
   after conclusion of the proceeding to which the meeting relates, whichever
   occurs later.

   (d) The Commissioner presiding at the meeting will prepare a statement
   setting out the time and place of the meeting, the names of persons other
   than Commission personnel who were present at the meeting, and the names of
   Commission personnel who participated in the discussion. These statements
   will be retained in a public file in the Minute and Rules Branch, Office of
   the Secretary.

   [ 42 FR 12867 , Mar. 7, 1977, as amended at  71 FR 15618 , Mar. 29, 2006]

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Subpart G—Intergovernmental Communication

   Source:  66 FR 8091 , Jan. 29, 2001, unless otherwise noted.

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